Posted 3 weeks ago

Company overview

At Kanon Gaming, we develop our whole product inhouse – that means that under one roof, we have developers, designers, marketeers and support team members. Decisions are taken as a team and brainstorming sessions allow everyone’s voice to be heard.

We have been around for over a decade during which we have evolved with the ever-changing gaming sector expanding our product-offering and markets from Sportsbook in Malta to Casino in Sweden and Denmark. We take pride in our licensed activities and have our eyes set on expanding to even more markets globally.

We strive to give our customers their best gambling experience – the only way to ensure that our products remain the best is by bringing in top talent into our fantastic team. It is pivotal for us to maintain a healthy work-life balance and show our team appreciation by supporting every individual’s career development and personal growth path. 

Job overview

As an Office Manager, you will play a crucial role in ensuring the smooth operation of the office environment and providing administrative support to the management. You will oversee office facilities, manage administrative tasks, and coordinate office activities to enhance efficiency, productivity, and employee satisfaction. For the right candidate, this will be the ideal career trajectory to Marketing, HR or Business Development. 

Key Responsibilities

Personal Assistance to CEO:

  • Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Prepare and edit correspondence, presentations, and reports on behalf of the CEO, ensuring accuracy and professionalism.
  • Act as the primary point of contact for internal and external stakeholders, screening calls and inquiries and handling them with discretion and professionalism.
  • Manage confidential information and sensitive matters with utmost confidentiality and integrity.
  • Coordinate personal appointments and errands from time to time. 

Office Administration & Facilities Management:

  • Manage daily administrative tasks, including answering phone calls, responding to emails, and handling correspondence.
  • Maintain office supplies, equipment, and inventory levels, and coordinate procurement and maintenance as needed.
  • Ensure the cleanliness, safety, and functionality of the office space, including common areas, meeting rooms, and kitchen facilities.
  • Provide administrative support to executives, managers, and team members, including scheduling meetings, making travel arrangements, and preparing documents and presentations.
  • Assist with HR-related tasks, such as onboarding new employees, maintaining personnel records, and organizing company events and meetings.
  • Attending meetings, taking and circulating meeting agenda and minutes accordingly.

Office Coordination:

  • Coordinate office logistics, including meeting room bookings, event planning, and visitor management.
  • Act as a point of contact for employees regarding office-related inquiries, requests, and concerns.
  • Foster a positive and inclusive office culture by organizing team-building activities, celebrations, and wellness initiatives.
  • Liaise with vendors, suppliers, and service providers to negotiate contracts, obtain quotes, and ensure timely delivery of goods and services.
  • Evaluate vendor performance, quality, and cost-effectiveness, and make recommendations for improvements or changes as needed.

Event Planning and Coordination:

  • Plan, coordinate, and execute various corporate events, including meetings, conferences, workshops, and social gatherings.
  • Manage all aspects of event logistics, including venue selection, catering, audiovisual setup, and transportation.
  • Create event timelines, schedules, and budgets, and ensure that events are delivered on time and within budget.

Qualifications

Diploma or Bachelor’s degree in Business Administration, Office Management, or related field preferred.

Proven experience in office administration or facilities management roles.

Strong command of both Maltese and English

Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

Excellent communication and interpersonal skills, with a customer service-oriented approach.

Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and office management software.

Knowledge of health and safety regulations, facilities management best practices, and vendor management principles.

Ability to maintain confidentiality, discretion, and professionalism in handling sensitive information and situations.

What we offer

  • Private health insurance
  • Gym membership
  • Competitive salary package
  • Structured career development 
  • Reimbursement on selected formal training
  • Inclusive team environment
  • Regular team events and lunches
  • Kitchen stocked daily with snacks and much more
  • State of the art technology in a new and efficient office

Apply Online